Features & Guides

Everything StudentLogic does, from the core modules to the apps for parents and teachers, and practical guides for your day-to-day work.

Features and guides
Core modules

The building blocks of StudentLogic

From the first registration to month-end reports, all in one system shared by all your branches.

Students & Parents (CRM)

Keep students, parents and siblings together in one family record, track important communication and send mass emails and SMS.

Sales & POS

Register students and sell memberships, courses, merchandise and services from one POS screen, with receipts, invoices and GST.

Attendance & Scheduling

Course schedules, lessons, teachers and rooms, with daily attendance, make-up classes and easy rescheduling.

Inventory

Products and services catalogue with prices, stock receipts, stock adjustments and stock locations.

Reports & Dashboard

Predefined sales, attendance and student reports, plus a real-time dashboard on your home page.

Administration & Security

Drop-downs, holidays and term breaks, packages and prices, user roles, security settings and audit log.

Accounting (AR/AP)

Monitor payments and receivables, close cash and export the figures for your accounting system.
Apps & extensions

Reach parents, teachers and prospects

Mobile apps, online forms and communication tools that work on top of your StudentLogic data.

Parents' App

Free iOS and Android app for parents: upcoming classes, attendance, reschedule requests, invoices with online payment and teacher's remarks.

Teachers' / Attendance App

Teachers take and close attendance for today's classes on any phone or tablet.

Online Registration Forms

Prospects register for trial classes online, straight into your CRM and sales, with optional online payment.

PayNow QR Code on Invoices

Invoices carry a PayNow QR code with the exact amount, so customers can pay by bank transfer in seconds.

Mass SMS & Alerts

Two-way SMS for payment reminders, renewal alerts, class changes and promotions, sent straight from your data.

Email Reminders

Automatic trial class and new term reminders with delivery and open tracking.

Mass Email with HTML Templates

Upload your own HTML e-newsletter template as a ZIP file and send it to selected contacts.
How-to guides

Get the most out of the system

Step-by-step guides to the most common day-to-day tasks.

CRM Tips: Prospects, Communication & Audit Trail

How to classify prospects, record communication with parents and find out who changed what.

Deleting, Voiding & Refunding Sales

When to delete, void, un-offset or refund a sale, and when to credit unused attendances instead.

Credit Unused Attendances vs Credit Note

The difference between the two and when to use which, so your revenue reports stay correct.

Returning & Forfeiting Deposits

How to return a deposit, manually or during withdrawal, and how to forfeit it correctly as income.

Deposit Reports

Active, returned and all deposits, plus the monthly deposit movement report.

Report for Accounts

The monthly report for your accountant: sales and collections side by side, grouped by term and category.

Student, Membership & Activity Status

What each status means, when it changes and how to filter students correctly.

Withdrawing Students

Why and when to withdraw students, and how to do it with the withdrawal widget.

User Management Basics

User IDs and passwords, locked accounts, password resets and user roles.

Terms & Conditions and Privacy Policy

Collecting personal data correctly: T&Cs in the online form and tablet, and SMS / email opt-outs.

Currency & GST Settings

GST per item or per document, prices with or without GST, and GST on deposits.
Implementation guide

Before you go live

What to prepare and decide before you start using a school management system.

Before You Start

Why running a school is more complex than it looks, and the areas to map out before choosing a system.

Students & Parents Data

The family structure, the information to collect, and how to prepare your CRM data for import.

Branches & Data Sharing

Which data your branches share and which stays branch-specific: CRM, sales, classes and attendance.