School System – GST Settings

School System – GST Settings

After some tough decisions about data sharing and branch structure last week, this week we’ll be looking at even more pre-implentation decisions. While many of them are changeable later it’s good to review them early in the process as they may affect some of the calculations, what fields and even what screens you will see. Tax (GST/VAT) Settings GST stands for Goods and Services Tax and it’s a tax added on top of your prices. It’s very similar to the VAT (value added tax) – in fact so similar that the system settings are the...

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School System – Financial Settings

School System – Financial Settings

There are only a few settings that affect the financial transactions, however, it’s very important to set them correctly right from the start. In fact, you need to set them even before creating the first sale transaction.       Here is the list the available settings: Currency This is your reporting currency – i.e. whatever the currency used in your country (SGD, AUD, USD, EUR, etc.). All the prices and transactions will default to this currency. For countries that use multiple currencies (e.g. Vietnam) you can...

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School System Implementation – To share or not to share…

School System Implementation – To share or not to share…

In this week’s instalment of the implementation series we’ll be looking at data sharing among your branches. We will analyze how to determine the right level of sharing – what should be shared and what should be accessible only within a single branch. While many of them are changeable later it’s good to review them early in the process as they will affect your class setup and what data will be shared among your branches. Branches StudentLogic, of course, supports setups with multiple branches. This means that you can have a Tampines...

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School System Implementation – CRM (Students and Parents information)

School System Implementation – CRM (Students and Parents information)

After more or less theoretical first part of the implementation guide last week, here’s the first practical area to be addressed during the implementation. CRM or Customer Relationship Management – in short this is information about your students and their parents. In a broader sense it includes your communication – tracking important communication as well as generating some types of communication, such as sending of mass emails or mass SMS. Students and Parents As with many other aspects of the school business even the contacts...

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School System Implementation – Before You Start

School System Implementation – Before You Start

In this short series I will try to look at  the process of implementation of an IT system in a school (e.g. music school, dance school, art school, etc.)/preschool/enrichment center/tuition center environment. I will go through the areas and processes to consider – when choosing the right system for you as well as during the implementation phase. I will also try to look at many common misconceptions as well as some reasons for mismatch between expectations of a client and IT provider. Of course, as with anything else there are many ways...

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